Management Information System Directorate

Student Information System - OASIS

OASIS is a modular Student Information System that has a structural management system which allows individual units to manage themselves and constitute the main lines of the system by merging together.

OASIS (Organizational & Administrative Student Information System) brings new approaches to student information system. The fully web based system involves new approaches such as SMS notifications (inquiring grades, attendance),  access through Mobile Equipment, and Mobile Phones in addition to course registrations, grade entries, obtaining transcripts, etc.

The project, administered by Management Information Systems Directorate, was launched in February 2007 and completed and activated in September 2008. So far, user entries for OASIS have been completed, and active students, academic units, and student affairs have been identified have been identified and authorized. Security mechanisms have been generated and enabled gradually. Following procedures/modules were carried out during this process:

OASIS MODULES

Main Oasis Module

  • Transfer of OSYM student data, Undergraduate Placement Exam data, Vertical Transfer data of students placed with additional quota
  • Initial Registration Forms
  • Renewal of Registration for Undergraduate Degree Programs
  • Advisor Approvals
  • Appointing and Managing Advisors
  • Entering Classroom Numbers and Classroom Programs
  • Classroom Reservation Program
  • Preparing Final Exam Lists for  Undergraduate Degree Programs
  • Preparing Final Exam Lists for Second Foreign Languages
  • Grade Entries
  • Attendance Entry Management
  • Detailed Display of Attendance
  • Course Descriptions
  • Syllabus Entries
  • Annual Course Entries
  • Course Entries by days/hours
  • Instructor Descriptions
  • Course Assignments for Instructors
  • Course Assignments for Students
  • Weekly Classroom Schedule
  • SMS Notifications
  • Grade Cards
  • Bulk Lists
  • Diplomas
  • Certificates
  • Transcripts
  • Student Documents
  • Military Documents
  • Diploma Supplement
  • Reports
  • Statistics
  • Eshot (public transportation card) On-line Student Status Inquiry
  • Credit Card Transactions for Document Requests on Student Screens
  • Discharge Procedures
  • Messaging Procedures
  • Project and Job Tracking Management System

Financial Transactions Module

  • Generating tuition fees (ID fees, diploma and graduation caps fees), generating the data appropriate for agreed bank system, and loading these on the bank system
  • Reloading the OASIS Payment Information from bank back to OASIS
  • Transferring payment data on Netsis Program (Program for Accounting Unit)

Orientation Module

  • Entering orientation courses and course schedules
  • Orientation enrolments
  • Lists

Student Council Elections Module

  • Entering candidates
  • 1st, 2nd, 3rd round voting screen
  • Winning votes screens

Graduate Schools (Graduate Degree, Doctoral Degree) Module

  • Renewal of Registration for Graduate Degree Programs
  • Coordinator Approvals
  • Appointing and Managing Coordinators
  • Grade Entries
  • Attendance Entry Management
  • Detailed Display of Attendance
  • Course Descriptions
  • Syllabus Entries
  • Annual Course Entries
  • Course Entries by days/hours
  • Instructor Descriptions
  • Course Assignments for Instructors
  • Course Assignments for Students
  • Weekly Classroom Schedule
  • SMS Notifications
  • Grade Cards
  • Bulk Lists

Preparatory Program Module

  • Grade Entries
  • Attendance Entry Management
  • Detailed Display of Attendance
  • Course Descriptions
  • Syllabus Entries
  • Annual Course Entries
  • Course Entries by days/hours
  • Instructor Descriptions
  • Course Assignments for Instructors
  • Course Assignments for Students
  • Weekly Classroom Schedule
  • SMS Notifications
  • Grade Cards
  • Bulk Lists
  • Foreign Languages Preparatory Procedures

Survey Module

  • Course Evaluation Surveys
  • Course Evaluation Surveys for Preparatory Program Instructors
  • Preparatory Program Evaluation Surveys
  • Satisfaction Surveys
  • Dormitory surveys
  • Graduation Surveys
  • Student Opinions

Graduate Module

  • Alumni Database Management System
  • Student Yearbook Entries
  • Student CV Bank
  • Graduation Ceremony Application Form

Academic Personnel Information System Module

  • Academic Information System and Reporting

As of 2013, this module has over 10000 users including Students, Faculty Members, Student Affairs Directorate, and other management types, and has over 700 usage screens.

You can have access to OASIS entry screens here.

 

 

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